Print Job Tracking: Get an Overview about Printers and Print Costs

print job tracking

Print job tracking: How much are users printing? Tracking Report Engine screenshot below shows, LZAdmin printing costs are up to $1k.

Has your boss asked you, “Is there a way to know which printers are used more often and which are not, so we can decommissioned or replace them”?
We need to cut costs, is there a way to see how much users are printing? We would like our business units to pay for their paper, can we get a report to chargeback our business units? Yes, there is a way! It´s called print job tracking.

With our Tracking Service, you can track who printed to what printer and more such as:

  • Costs per page
  • Number of pages printed
  • Settings used (b/w color)
  • Errors
  • Print Duration

The Print Job Tracking Service has been around for years, it’s a very useful tool that is an add-on component the the Thinprint Engine product. It comes bundled with the Thinprint Engine Premium package.

print job tracking

In the end, you can find out information such as, which printers have the most errors? That may need to be replaced or repaired? According to this Tracking Report Engine screenshot, the printer “Hall_S” has had 25 errors.

There are few points that are important to note:

  • It requires a SQL server to store database
  • It will track all print jobs going thru the Thinprint ports.
  • It provides a graphical view of the statistics via web browser
  • You can query and gather data from the SQL server database

If you don’t have an existing SQL server, don’t worry, you can use the MS SQL Express Edition free download from here: Install SQL Express Edition 2016

You can also install the SQL management studio in order to get access to the database and run queries: Install SQL Server Management Studio

It is very easy to install and setup, just follow the instructions in the manual and you will be tracking print jobs in no time!

SQL Management Studio

You can also use the SQL Management Studio to run database queries, then save or copy results.

There is a lot of data that can be gathered either from the Tracking Report Engine browser or from SQL Management studio. You can find out which printer is used less to decommission? How much are users printing? Which printer need attention and so on. The Tracking Service is a must have in your printing environment!

Have a happy printing day!

Laura Zagal

2 Responses to “Print Job Tracking: Get an Overview about Printers and Print Costs

  • Dougdub
    2 years ago

    Can the cost of each print job sent to the printer be seen by the user to confirm they actually want to send to the printer?… Giving them a chance to realise the cost and also make them think twice about printing it..??

    • Laura Zagal
      2 years ago

      At this time, the system is not able to show the user the cost of each job at the time that they print. I understand the idea behind it and will create a Feature Request for our next version. Thank you for your comment!